Focus Area: Quality of Life
Staff Contact: Mike Sirna and Barrett Baumgartner
Subject: Consideration of renewal of contract with Dell Marketing L.P. for computer equipment, peripherals, and related services
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Consideration of renewal of contract with Dell Marketing L.P. for computer equipment, peripherals, and related services.
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Summary:
The City of Olathe has been utilizing a contractual agreement with Dell Marketing L.P. for the procurement of computer equipment, peripherals, and related services. This agreement is facilitated through the ValuePoint Master Agreement 23026, a cooperative purchasing program that enables participating entities to leverage pre-negotiated contracts for their procurement needs. The ValuePoint Master Agreement, which is renewed quarterly, was reestablished in 2023 and involves 24 supporting contractors and covers 46 states, including Kansas. The specific agreement number for Kansas is 55221. The existing contract with Dell Marketing L.P. under the ValuePoint Master Agreement has provided the City of Olathe with reliable technology solutions, efficient operations, and effective service delivery.
The estimated annual expenditure through June 30th 2028 is expected to be approximately $950,000.
Staff recommends continuing the use of Dell Marketing L.P. for the current quarter and subsequent four quarters, ensuring continuous access to computer equipment, peripherals, and related services until June 30th 2028.
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Financial Impact:
Estimated expenditures through June 30th 2028 is $950,000. Computer purchases are funded through the Technology Update and Replacement Fund and individual department budgets.
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Action Needed:
Approval of spend authority with Dell Marketing L.P. through June 30th, 2028.
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Attachment(s):
Dell Contract 55221