focus area: Economy
Staff Contact: Jamie Robichaud /John Page
Subject: Procurement Policy Discussion
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title:
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title
Procurement Policy Discussion.
Body
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Summary:
The City’s Procurement Policy (“Policy”) sets rules and guidelines to ensure that the City receives the highest quality of goods and services efficiently and at the best price possible. Procurement authorization thresholds are set by the City Council in the Policy to ensure that the correct decisionmaker approves the procurement before purchasing and/or entering into a contract.
The Policy was last updated in 2007, most notably raising the minimum authorization threshold for expenditures for City Council approval from $25,000 to $50,000. Prior to that, the Policy was updated in 1999 and 1995.
Staff is recommending revisions to the current policy to raise thresholds to keep more in line with inflation and service efficiency, as well as several other changes to modernize the Policy and keep it in line with best procurement practices. The recommended changes including raising the City Manager’s authorization threshold from $50,000 to $100,000, with any purchase above $100,000 requiring a formal RFP and authorization from the Governing Body.
The attached proposed new Policy is accompanied by the red-line version to highlight the changes. Staff will review and discuss these changes with Council on September 17th. Per the direction of the City Council after reviewing the revisions, the revised Policy will be scheduled for formal adoption at the October 1st City Council Meeting.
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Financial Impact:
None.
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Action Needed:
Review the Policy and proposed changes. Based on City Council direction, staff will prepare the Policy for formal consideration at the next City Council meeting.
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Attachment(s):
A: Draft Procurement Policy
B: Draft Procurement Policy: Red-Lined