Focus Area: Infrastructure
Staff Contact: Beth Wright, Darren Gilbert
Subject: Consideration of proposals and award of contract to Waste Management Inc. for transfer station operation, hauling and disposal services for the Solid Waste Division of Infrastructure
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Consideration of proposals and award of contract to Waste Management Inc. for transfer station operation, hauling and disposal services for the Solid Waste Division of Infrastructure
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Summary:
On March 7, 2025, three (3) proposals were received to transfer station operation, hauling and disposal services. The City’s current contract for these services expires on September 30, 2025. The City-owned Transfer Station accepts approximately 115,000 tons of material annually. Two-thirds of the tonnage received is from City’s residential and commercial solid waste collection programs.
After review of each proposal and interviews with each respondent, staff recommends award of a contract to Waste Management Inc. Waste Management provided the lowest cost solution and best overall value for the City. Waste Management’s proposal included a cost of $38.20 per ton for operation of the City-owned Transfer Station and transportation and disposal of the materials received. Waste Management previously operated the transfer station from 2015 to 2020.
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Financial Impact:
Estimated expenses during the initial year of the contract will be $4,393,000 to be funded by the Solid Waste Fund. Expenses will vary each of the five (5) years of the contract based on tonnage accepted and an annual rate adjustment for inflation and fuel costs. The contract contains a mutual option to extend the agreement to three (3) additional five (5) year periods.
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Action Needed:
Approval of a contract with Waste Management Inc. for transfer station operation, hauling and disposal services for the Solid Waste Division of Infrastructure
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Attachment(s):
A. Proposal Comparison
B. Contract