Focus Area: Infrastructure (Field Operations)
Staff Contact: Mary Jaeger / Zach Hardy
Subject: Acceptance of bid and consideration of award of contract to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services).
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TITLE:
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Consideration of bid and award of contract to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services) for water valve and fire hydrant exercise, inspections, and fire flow testing.
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Summary:
In December 2023, the City of Kansas City, Missouri Water Services Department competitively issued a bid and awarded a professional, specialized, or technical services contract (Contract No. 9643-2, Project No. 60800045) to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services) for water valve and hydrant assessments, mapping, and data management.
Wachs Water Services agreed, as part of KCMO Water Services Department Contract No. 9643, to provide services to any municipality, governmental public utility, or any member of Mid-America Regional Council to accept and award this cooperative purchase contract. Olathe has utilized this contract for water valve and hydrant inspections, exercise, and fire flow testing since 2017.
For 2024, it is proposed that Wachs Water Services inventory, exercise and inspect 800 water distribution valves, and perform the fire flow testing and inspection of 1,600 fire hydrants throughout the City of Olathe’s Water Service Area.
Wachs Water Services is nationally known for providing water distribution system asset management services and authored the "Valve Exercise Procedure" implemented by the American Water Works Association. Wachs Water Services has performed valve management services for many large municipalities (Houston and Baltimore, among others) and is currently providing valve exercise services for both KCMO Water and BPU (Board of Public Utilities, Kansas City Kansas/Wyandotte County). Wachs Water Services’ presence in the area, working with other municipal water systems, reduces mobilization costs and provides greater value to Olathe's valve and fire hydrant inspection programs. The critical nature of these assets requires a high level of expertise and a proven track record of similar projects.
Staff recommends award of this price agreement to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services). No Olathe companies provide this service.
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Financial Impact:
Anticipated expenditures for 2024 are $293,500. Expenditures will be charged to the Water and Sewer Fund.
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Action Needed:
Acceptance of bid and award of contract to Xylem Dewatering Solutions Inc. (d/b/a Wachs Water Services) for water valve and hydrant exercise, inspections, and fire flow testing
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Attachment(s):
A. Agreement