Focus Area: Infrastructure (Engineering)
Staff Contact: Mary Jaeger / Nate Baldwin
Subject: Contract with TREKK Design Group, LLC for design services for the Sanitary Sewer Rehabilitation Project, PN 1-R-000-24 and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-24.
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TITLE:
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Consideration of a Master Agreement for Professional Services with TREKK Design Group, LLC for design of the Sanitary Sewer Rehabilitation Project, PN 1-R-000-24, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-24..
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Summary:
These projects are in place to rehabilitate existing sanitary sewers that are in poor structural condition which helps to reduce inflow and infiltration (I&I) and lower operational and maintenance costs.
A Request for Qualifications for this project was issued on August 12, 2022. Three (3) firms responded to this request and TREKK Design Group, LLC (TREKK) was selected based on the submitted qualifications. The initial term of this agreement was for one (1) year with the option of extending the agreement for two (2) more years. The proposed agreement with TREKK is on an as-needed basis and includes design of multiple rehabilitation projects, sanitary sewer modeling, flow monitoring of various sanitary sewer sub-basins, CCTV investigation of sanitary sewer mains and bootleg connections, survey of existing conditions, utility coordination, cost estimates, land acquisition documentation needed for right-of-way or easements (title reports, easement documents, etc.) development of construction plans, and assistance with bidding of construction projects.
The total cost of this agreement is $680,000.
The 2024 Sanitary Sewer Rehabilitation and Neighborhood Improvements projects are tentatively scheduled to begin design in April 2024 with construction tentatively scheduled for Spring 2025. Additionally, CCTV inspections and sewer cleaning services are tentatively scheduled to begin in April 2024 and complete in December 2024.
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Financial Impact:
Funding for the Sanitary Sewer Rehabilitation Project, PN 1-R-000-24, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-24, as approved in the 2024-2028 Capital Improvement Plan, includes:
Sanitary Sewer Rehabilitation (1-R-000-24): Revenue Bonds $1,309,000
Water/Sewer Fund $ 191,000
Total: $1,500,000
Neighborhood Sanitary Sewer Improvements Revenue Bonds $1,498,000
(1-R-100-24): Water/Sewer Fund $ 70,000
Total: $1,568,000
Additionally, funds from the CCTV and Clean of Trunk Sewer Mains Project, PN 1-C-005-22, will be used for CCTV inspection and cleaning of Mill Creek trunk sewer mains with TREKK as part of this agreement. Funds from the aforementioned project to be used under this agreement include:
Cedar Creek CCTV and Clean of Revenue Bonds $506,422
Trunk Sewer Mains (1-C-005-22): Total: $506,422
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Action Needed:
Approval of a Master Agreement for Professional Services with TREKK Design Group, LLC for design of the Sanitary Sewer Rehabilitation Project, PN 1-R-000-24, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-24.
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Attachment(s):
A. Master Agreement for Professional Services