Department: Procurement
Staff Contact: Mary Jaeger/Amy Tharnish
Subject: Acceptance of bids and consideration of award of contract to Smith & Loveless, Inc. for the Robinson Campus and Old 56 Highway lift stations within the Lift Station Replacement Project, PN 1-C-020-15.
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Item Description:
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Acceptance of bids and consideration of award of contract to Smith & Loveless, Inc. for the Robinson Campus and Old 56 Highway lift stations within the Lift Station Replacement Project, PN 1-C-020-15.
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Summary:
The Robinson Campus and Old 56 Highway lift stations are small package lift stations that are being replaced due to capacity concerns associated with the future expansion of the City of Olathe Public Works Robinson Campus and equipment that has reached the end of its useful life. This project will procure new package suction lift stations to be installed by City Utility Maintenance crews under the Lift Station Replacement Project, PN 1-C-020-15. The new lift stations will be sized to handle the future flows from the Robinson Campus expansion.
On November 14, 2018, four (4) bids were received for the package lift stations. One (1) bid was rejected immediately because the vendor did not properly respond to the bid request. Two (2) bids were rejected after review, as the equipment submitted did not meet the intent and requirements and specifications for the project. Smith & Loveless, Inc., was the responsible bidder with the price of equipment totaling $173,351.
Replacement of the two lift stations is now scheduled to be completed upon delivery of equipment.
199 vendors were notified of this solicitation, five (5) were local vendors. No local vendors provide this type of equipment.
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Financial Impact:
Cost for the purchase of the equipment is $173,351.
Funding for the procurement of the package lift stations for the Lift Station Replacement Project is as follows:
Water and Sewer Revenue Bonds $703,000
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Action Needed:
Award of contract to Smith & Loveless, Inc. for the Robinson Campus and Old 56 Highway lift stations within the Lift Station Replacement Project, PN 1-C-020-15.
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Attachment(s):
A: Bid Tabulation