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File #: G19-582   
Type: Council Consent Status: Passed
File created: 2/8/2019 In control: City Council
On agenda: 2/19/2019 Final action: 2/19/2019
Title: Acceptance of bid and consideration of award of contract to Murphy Tractor and Equipment Company for the replacement of an existing 1999 Case 580SL with a John Deere 60G Excavator and trailer, for the Field Operations Division of Public Works.
Staff Contact: Mary Jaeger, Amy Tharnish
Attachments: 1. A. John Deere 60G quote.pdf, 2. B. Felling Trailer quote.pdf

Department: Resource Management                     

Staff Contact: Mary Jaeger/Amy Tharnish

Subject: Acceptance of bid and consideration of award of contract to Murphy Tractor and Equipment Company for the replacement of a John Deere 60G Excavator, with trailer, for the Field Operations Division of Public Works.

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Item Description:

title

Acceptance of bid and consideration of award of contract to Murphy Tractor and Equipment Company for the replacement of an existing 1999 Case 580SL with a John Deere 60G Excavator and trailer, for the Field Operations Division of Public Works. Body

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Summary:  Sourcewell, formerly known as NJPA, competitively issued a bid and awarded a cooperative contract to Murphy Tractor and Equipment Company for the purchase of backhoes and loaders.  A quote based on Sourcewell contract 032515-JDC was solicited from Murphy Tractor and Equipment.

This proposed unit will replace a 1999 Case 580SL used by the Solid Waste Division.  They have $70,000 in project 18-1544-4 to replace the backhoe needed for daily operations at the landfill.  Field Operations has a newer, underutilized Cat 450 that is a great solution for Solid Waste’s needs.  The Cat 450 will be assigned to Solid Waste and the new John Deere 60G will be assigned to Field Operation’s Utility Maintenance. This $70,000 will go toward the purchase of the John Deere 60G which is more appropriate for the work of the Utility Maintenance Section. This exchange ensures that equipment can be utilized to the fullest by both Divisions.

Staff recommends award of contract to Murphy Tractor and Equipment Company for the replacement of the existing 1999 Case 580SL with a John Deere 60G Excavator and trailer through the Sourcewell contract.

No Olathe vendors supply this type of equipment.

The 1999 Case 580SL has paid $89,897 in lease fees to VERF. VERF Fund balance will cover the additional $13,179.

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Financial Impact:

$103,076.48 to be paid from the Vehicle Equipment Replacement Fund.

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Action Needed:

Acceptance of bid and consideration of award of contract to Murphy Tractor and Equipment Company.

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Attachment(s):

A.                      John Deere 60G Quote

B.                      Felling Trailer Quote