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File #: G19-648   
Type: Council Consent Status: Agenda Ready
File created: 3/8/2019 In control: City Council
On agenda: 3/19/2019 Final action:
Title: Acceptance of bid and consideration of award of contract to Roberts Chevrolet for the replacement of nine (9) SUV's for 2019 for the Olathe Police & Fire Departments.
Staff Contact: Steven Menke, Jeff DeGraffenreid, Amy Tharnish
Attachments: 1. A. Vehicle Replacement Summary, 2. B. Bid Tabulation

Department: Resource Management                     

Staff Contact: Steve Menke/Jeff DeGraffenreid/Amy Tharnish

Subject: Acceptance of bid and consideration of award of contract to Roberts Chevrolet for the replacement of nine (9) SUV’s for 2019 for the Olathe Police & Fire Departments.

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Item Description:

title

Acceptance of bid and consideration of award of contract to Roberts Chevrolet for the replacement of nine (9) SUV’s for 2019 for the Olathe Police & Fire Departments.

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Summary:

On October 4, 2016 eighteen (18) bids were received for the purchase of vehicles for the City’s fleet. Johnson County, Kansas, acted as lead agency for a Kansas City area metro-wide cooperative vehicle bid that included the City and ten (10) other agencies: Raytown, MO Police Department; City of Lee’s Summit, MO; City of Raytown, MO; City of Independence, MO; City of Kansas City, MO; City of Merriam, KS; Douglas County, KS; Jackson County, MO and Unified Government of Wyandotte County.

 

                     Nine (9) Chevrolet Tahoe SUV’s. Eight (8) replacements will be used by the Police Department for Patrol vehicles. One (1) replacement will be used by the Fire Department for will be used by Fire Administration for emergency response, scene management and safety officer functions.

 

The vehicles are being replaced as part of the regular vehicle replacement process and are fully amortized. The vehicles have paid $304,805 through lease fees into the VERF. VERF fund balance will cover the additional $28,475.

 

There were no Olathe vendors that bid on the Chevrolet Tahoe SUVs.

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Financial Impact:

$333,280.20. Funding will come from the Vehicle Equipment Replacement Fund (VERF).

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Action Needed:

Award of contract to Roberts Chevrolet for the replacement of nine (9) vehicles for 2019 for the Olathe Police & Fire Departments.

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Attachment(s):

A. Vehicle Replacement Summary

B. Bid Tabulation