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File #: G19-652   
Type: Council Consent Status: Agenda Ready
File created: 3/8/2019 In control: City Council
On agenda: 3/19/2019 Final action:
Title: Acceptance of bids and consideration of award of contracts to Gades Sales Company, Inc., Electronic Technology, Inc., Traffic Control Corporation and Traffic Signal Controls, Inc. for the purchase of traffic signal supplies for the Traffic Operations Division of Public Works.
Staff Contact: Mary Jaeger, Amy Tharnish
Attachments: 1. A. Bid Tabulation

Department: Resource Management                     

Staff Contact: Mary Jaeger/Amy Tharnish

Subject: Acceptance of bids and consideration of award of contracts to Gades Sales Company, Inc., Electronic Technology, Inc., Traffic Control Corporation and Traffic Signal Controls, Inc. for the purchase of traffic signal supplies for the Traffic Operations Division of Public Works.

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Item Description:

title

Acceptance of bids and consideration of award of contracts to Gades Sales Company, Inc., Electronic Technology, Inc., Traffic Control Corporation and Traffic Signal Controls, Inc. for the purchase of traffic signal supplies for the Traffic Operations Division of Public Works. Body

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Summary:   On February 13, 2019, three (3) bids were received for the annual supply of traffic signal supplies for the Traffic Operations Division of Public Works. These supplies are used by staff to repair and maintain traffic signals, school crossing beacons, and other related equipment throughout the City.

Staff recommends award of a three (3)-year contract to Gades Sales Company, Inc., as they were the most responsible responsive bidder.  See Attachment A for the bid tabulation and summary of items awarded to Gades Sales Company.

In addition to the items purchased under the bid referenced above, the City purchases traffic signal supplies that are considered sole source items.  These items are available only from a specific vendor.  City staff recommends award of three (3)-year contracts to Electronic Technology, Inc., Traffic Control Corporation. and Traffic Signal Controls, Inc. for the sole source items. 

18 Vendors were notified of this solicitation.  No Olathe vendors offer this type of equipment and supplies.

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Financial Impact:

$750,000 over a period of three years to be paid from the Traffic Operations operating budget and various CIP projects.

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Action Needed:

Acceptance of bids and consideration of award of contracts to Gades Sales Company, Inc., Electronic Technology, Inc., Traffic Control Corporation and Traffic Signal Controls, Inc.  ______________________________________________________________________

Attachment(s):

A.                      Bid Tabulation