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File #: G19-683   
Type: Council Consent Status: Passed
File created: 3/22/2019 In control: City Council
On agenda: 4/2/2019 Final action: 4/2/2019
Title: Acceptance of bids and consideration of award of contracts to Olathe Ford, Shawnee Mission Ford, Landmark Dodge Chrysler Jeep, Summit Trucks, and MHC Trucks for the replacement and purchase of vehicles for 2019 for the City's fleet
Staff Contact: Michael Meadors, Mary Jaeger, Jeff DeGraffenreid, Susan Sherman, Amy Tharnish
Attachments: 1. A. Bid Tabulation, 2. B. Vehicle Replacement Summary

Department: Resource Management                     

Staff Contact: Mary Jaeger/Michael Meadors/Susan Sherman/Jeff DeGraffenreid/Amy Tharnish

Subject: Acceptance of bids and consideration of award of contracts to Olathe Ford, Shawnee Mission Ford, Landmark Dodge Chrysler Jeep, Summit Trucks, and MHC Trucks for the replacement and purchase of vehicles for 2019 for the City’s fleet.

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Item Description:

title

Acceptance of bids and consideration of award of contracts to Olathe Ford, Shawnee Mission Ford, Landmark Dodge Chrysler Jeep, Summit Trucks, and MHC Trucks for the replacement and purchase of vehicles for 2019 for the City’s fleet..

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Summary:

On October 4, 2016, eighteen (18) bids were received for the purchase of vehicles for the City’s fleet. Johnson County, Kansas, acted as lead agency for a Kansas City area metro-wide cooperative vehicle bid that included the City and ten (10) other agencies: Raytown, MO Police Department; City of Lee’s Summit, MO; City of Raytown, MO; City of Independence, MO; City of Kansas City, MO; City of Merriam, KS; Douglas County, KS; Jackson County, MO and Unified Government of Wyandotte County.

 

Item #1: One (1) Ford Escape. This is new to the fleet and will be used by Fire Administration Codes for job site inspections and transportation of personnel.

 

Item #2: One (1) ¾ Ton Pickup Truck.  This is new to the fleet and will be used by Parks and Recreation for maintenance and transport.

 

Item #3: One (1) ¾ Ton Pickup Truck. This is new to the fleet and will be used by Parks and Recreation for maintenance and transport.

 

Item #4: One (1) 1 Ton Pickup Truck. This is new to the fleet and will be used by Parks and Recreation for maintenance and transport.

 

Items #5 - #12: Eight (8) Ford Police Interceptors. Five (5) are replacements and will be used for Police Patrol vehicles. Three (3) are new to the fleet and will be used by Police for the new positions approved for School Resource Officers.

 

Item #13: One (1) 26000 GVWR Cab & Chassis. This is a replacement and will be used by Parks and Recreation as a water truck.

 

Item #14: One (1) ¾ Ton Pickup Truck. This is a replacement and will be used by Parks and Recreation for maintenance and transport.

 

Item #15: One (1) Ford Explorer. This is a replacement and will be used by Parks and Recreation as a Park Ranger vehicle.

 

Item #16: One (1) ½ Ton Pickup Truck. This is a replacement and will be used by Parks and Recreation for maintenance and transport.

 

Items #17 - #18: Two (2) 1 Ton Pickup. These are new to the fleet and will be used for Animal Control.

 

Item #19: One (1) ¾ Ton Pickup Truck. This is a replacement and will be used by Public Works Inspection Services.

 

Items #20 - #22: Three (3) Dodge Charger Police Vehicle. These are replacements and will be used for Police Patrol vehicles.

 

Item #23: One (1) 37000GVWR Cab & Chassis. This is a replacement and will be used by Public Works for Street Maintenance.

 

Item #24: One (1) 37000GVWR Cab & Chassis. This is a replacement and will be used by Public Works for Utilities Maintenance.

 

Item #25: One (1) 32000GVWR Cab & Chassis. This is a replacement and will be used by Public Works Street Maintenance.

 

Item #26.  (1) 32000GVWR Cab & Chassis. This is a replacement and will be used by Public Works Storm Water.

 

Of the twenty-six (26) vehicles being purchased nineteen (19) are replacement vehicles and 7 (seven) are new vehicles including three (3) new vehicles for additional SRO’s, three (3) for additional Park Maintenance staff, and one (1) new vehicle for an additional Community Enhancement Officer as part of the 2019 Budget.

 

The replacement vehicles are being replaced as a part of the regular vehicle replacement process and are fully amortized.  The vehicles have paid $1,250,880 into the Vehicle and Equipment Replacement Fund (VERF).

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Financial Impact:

$1,235,933. Funding will come from the Vehicle Equipment Replacement Fund (VERF).

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Action Needed:

Award of contracts to Olathe Ford, Shawnee Mission Ford, Landmark Dodge Chrysler Jeep, Summit Trucks, and MHC Trucks for the purchase of vehicles for 2019 for the City’s fleet.

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Attachment(s):

A. Bid Tabulation

B. Vehicle Replacement Summary