Department: Public Works
Staff Contact: Mary Jaeger/Beth Wright
Subject: Contract with TREKK Design Group, LLC for design services for the Sanitary Sewer Rehabilitation Project, PN 1-R-000-20, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-20.
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Item Description:
title
Consideration of a Master Agreement for Professional Services with TREKK Design Group, LLC for design of the Sanitary Sewer Rehabilitation Project, PN 1-R-000-20, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-20..
Body
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Summary:
These projects are in place to rehabilitate existing sanitary sewers that are in poor structural condition, resulting in a reduction of inflow and infiltration (I&I) and lower operational and maintenance costs.
A Request for Qualifications for this project was issued on September 12, 2019. Four (4) firms responded to this request and TREKK Design Group, LLC (TREKK) was selected based on the submitted qualifications. The proposed agreement with TREKK is on an as-needed basis and includes design of multiple rehabilitation projects for both contractors and in-house construction crews, sanitary sewer modeling, flow monitoring of various sanitary sewer sub-basins, investigation of sanitary sewer mains and bootleg connections, survey of existing conditions, utility coordination, cost estimates, land acquisition documentation needed for right-of-way or easements (title reports, easement documents, etc.), development of construction plans, and assistance with bidding of construction projects.
Additionally, this agreement includes the investigation and cleaning of over 13.5 miles of large diameter sanitary sewer trunk mains in the Indian Creek basin. These sanitary sewer trunk mains range from 18-inches to 54-inches in diameter and are outside the capability of our Field Operations crews and equipment to investigate and clean. These sewer mains have not been cleaned and inspected in over 20 years, and this maintenance is necessary to ensure the longevity of these assets.
The total cost of this agreement is $750,000.
Per the Request for Qualifications, the term of this agreement will be for one (1) year from the date of award. The City shall have the option of extending the agreement for a period of up to three (3) years from the date of award.
The project is scheduled to begin services in November 2019 with construction occurring throughout 2020.
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Financial Impact:
Funding for the Sanitary Sewer Rehabilitation Project, PN 1-R-000-20, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-20, as approved in the 2019 Capital Improvement Plan, includes:
Sanitary Sewer Rehabilitation (1-R-000-20): SDF Funds $ 500,000
Water/Sewer Fund $ 500,000
Total: $1,000,000
Neighborhood Sanitary Sewer Improvements Revenue Bonds $ 400,000
(1-R-100-20): Water/Sewer Fund $ 50,000
Total: $ 450,000
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Action Needed:
Approval of a Master Agreement for Professional Services with TREKK Design Group, LLC for design of the Sanitary Sewer Rehabilitation Project, PN 1-R-000-20, and the Neighborhood Sanitary Sewer Improvements Project, PN 1-R-100-20.
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Attachment(s):
A: Master Agreement for Professional Services
B: Project Fact Sheet