Department: Resource Management
Staff Contact: Michael Meadors/Amy Tharnish
Subject: Consideration of renewal of contract with Active Net to provide the total registration hosted solution for the Parks and Recreation Department.
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Item Description:
title
Consideration of renewal of contract with Active Net to provide a total registration hosted solution for the Parks and Recreation Department.
Body
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Summary:
In 2013, the Parks and Recreation Department selected Active Net for its registration solution. Active Net is the backbone of the Parks and Recreation Department and is used to take registrations for programs, activities and memberships, track and book rental for shelters, gyms, Venues at 061, birthday parties and ballfields. Active Net will continue to provide support services including upgrades, enhancement requests and maintenance issues as part of the technology fee. Also, as part of the fee, Active Net maintains compliance with all credit card processing requirements. This fee is one and one-half percent (1.5%) of all transactions processed through Active Net registration.
Annual cost over the next five (5) years is projected to be as follows:
2020 - $ 300,000
2021 - $ 300,000
2022 - $ 345,000
2023 - $ 397,000
2024 - $ 456,000
The projected amount is calculated from the technology fee (1.5%) to the total transaction dollars anticipated for memberships, activities and rentals. Amount could increase if usage or participation numbers increase.
Staff recommends the renewal of contract to Active Net for the total hosted solution for an additional five (5) years.
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Financial Impact:
$1,800,000 for transactions fees for 2020 through 2024. Funding will come from the Recreation Division’s operating budget.
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Action Needed:
Renewal of contract to Active Net for an additional five (5) years.
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Attachment(s):
None