Department: Public Works
Staff Contact: Mary Jaeger/Beth Wright
Subject: This agreement will provide design-build services for the Temporary Downtown Library Project.
________________________________________________________________________________
Item Description:
Consideration of an agreement with Construction DesignWorks, LLC for design and construction of the Temporary Downtown Library Project, PN 6-C-001-20.
________________________________________________________________________________
Summary:
On December 17, 2019, the City Council approved negotiation of a lease agreement with Monarch, LLC for the lease of a retail space located in the West Santa Fe Plaza shopping center at the northeast corner of Santa Fe and K-7 Highway. The lease of this space is needed for the Olathe Public Library, as part of the transition plan, as the City awaits the construction and opening of the new Downtown Library anticipated for 2022. The lease agreement was executed on January 16, 2020.
With the need to vacate the current downtown library by mid-April, a Contractor is needed to remodel this space and make it ready for a temporary library. The City has currently budgeted $300,000 from the Library Fund for this project.
In 2016, the City contracted with Construction DesignWorks, LLC (CDW) for the tenant improvements needed for the temporary Indian Creek Library. Much like the current situation with the temporary Downtown Library, the temporary Indian Creek Library project required a quick turn-around to get the library open to the public. Because of the success the City had with CDW with the temporary Indian Creek Library, they are highly qualified for this project.
Attached is the Design-Build Agreement with CDW. Under this Agreement, CDW is responsible for managing all design and construction necessary to complete the project. The Agreement stipulates March 31, 2020 for substantial completion and April 15, 2020 for final completion. All scopes of work for construction of the project will be competitively bid by CDW to qualified subcontractors. Staff will see all the bids and will be involved in the process when selecting subcontractors.
Pending approval of this Agreement, work will begin immediately.
________________________________________________________________________________
Financial Impact:
Funding for the Temporary Downtown Library Project is as follows:
Library Fund $300,000
________________________________________________________________________________
Action Needed:
Approval of an agreement with Construction DesignWorks, LLC for design and construction of the Temporary Downtown Library Project, PN 6-C-001-20.
________________________________________________________________________________
Attachment(s):
A. Agreement
B. Project Fact Sheet