Department: Resource Management
Staff Contact: Michael Meadors/Amy Tharnish
Subject: Consideration of renewal of contract with Kansas Land Management for mowing services for the Parks and Recreation Department.
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Item Description:
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Consideration of renewal of contract with Kansas Land Management for mowing services for the Parks and Recreation Department.
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Summary:
Currently the service contract with Kansas Land Management includes mowing and related maintenance of all medians, easements, and greenways within the City; groomed mowing at City buildings and along 56 Highway right-of-way, all Infrastructure Management buildings (water plants, wastewater plants, lift stations, Community Center, Mahaffie Heritage Center, etc.) and four outdoor City swimming pools. The City spends an average of approximately $330,000 annually on this contract.
When the solicitation was originally bid in February 2017, one-hundred-one (101) vendors were notified of the bid of which eighteen (18) were Olathe vendors. One (1) Olathe vendor responded to the bid and the other seventeen (17) vendors did not provide the specific services of the contract. The Olathe vendor’s bid was significantly above the other bids received.
Staff recommends exercising the renewal option for a two (2) year contract with Kansas Land Management through March 31, 2022. Contractor is maintaining the current pricing through March 2022.
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Financial Impact:
Estimated annual expenditures will be $330,000 and will be charged to the service contract account of the Parks Maintenance Division.
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Action Needed:
Renewal of contract with Kansas Land Management until March 31, 2022.
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Attachment(s):
None