Department: Resource Management
Staff Contact: Michael Meadors/Jessica Hotaling/Amy Tharnish
Subject: Acceptance of bid and consideration of award of contract to WHC KCT, LLC dba zTrip to provide transportation services for the Taxi Voucher Program, under the guidance of the Olathe Housing Authority.
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Item Description:
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Acceptance of bid and consideration of award of contract to WHC KCT, LLC dba zTrip to provide transportation services for the Taxi Voucher Program, under the guidance of the Olathe Housing Authority.
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Summary:
Federal Transit Administration (FTA) guidelines requires the City to issue a Request for Proposal (RFP) to solicit transportation carriers for the Taxi Voucher Program. On February 12, 2020 one proposal was received as a result of the RFP to provide transportation for elderly/ disabled Olathe citizens.
To participate in the Taxi Voucher Program, carriers must be licensed with the City of Olathe, have experience in the taxicab or transportation industry, own a minimum of two (2) vehicles meeting requirements of the program, and demonstrate a thorough knowledge of City of Olathe business locations. Service must also include drivers trained and experienced with wheelchair lift vehicles.
Since 1977 the Taxi Voucher Program has been a source of transportation for those who otherwise would have no or limited means of going to the doctor, seeking employment, obtaining groceries, or picking up medicine within the city limits of Olathe. The program is funded through federal and local grants, the City funding, and revenue from the sale of the taxi one-way trips. The participants will pay $4.50 for a one-way trip. The total cost of the program from zTrip for a one-way trip will be $13.50 each in 2020 and $14.50 each in 2021.
Total costs in 2019 was $$443,537.50. Staff estimate the total cost of the program for 2020 to be $460,500 and similar in 2021.
Staff recommends award of three (3) year contract to WHC KCT, LLC dba zTrip with an option for two (2) additional one-year renewal periods.
Seventeen (17) companies were notified of the solicitation, and an additional four (4) Olathe companies were invited to the solicitation, however, none could provide the services being requested.
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Financial Impact:
Estimated annual expenditures of $460,500. Funding is from federal and local grants, City funding, and revenue from the sale of the taxi coupons.
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Action Needed:
Award of contract to WHC KCT, LLC dba zTrip
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Attachment(s):
A. Final Composite Score Sheet