Department: Resource Management
Staff Contact: Dianna Wright/Amy Tharnish
Subject: Acceptance of proposals and consideration of award to Lineage Mailing Services, LLC for Postage and Mailing Services.
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Item Description:
title
Acceptance of proposals and consideration of award to Lineage Mailing Services, LLC for Postage and Mailing Services.
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Summary:
Two proposals were received January 14, 2020 to provide complete postage and mailing services for the City. The review committee evaluated the proposals based on expertise and experience, project approach, and cost. During the interviews the review committee evaluated on the detailed management plan of City needs, detailed communication plan, invoicing process, proposed personnel, and goals and innovation.
The evaluation committee determined that Lineage Mailing Services, LLC ranked the highest after presentations and interviews. Staff recommends award of a three-year contract, with two additional one-year renewals to Lineage Mailing Services, LLC through March 31, 2023.
One-hundred and thirty-seven (137) vendors were notified of which four (4) were Olathe
vendors. There were no Olathe vendors that submitted a proposal.
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Financial Impact:
Estimated annual expenditures $65,000. Funding is from the applicable department operating budgets.
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Action Needed:
Award of contract to Lineage Mailing Services, LLC.
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Attachment(s):
A. Proposal Composite Summary