Department: Resource Management
Staff Contact: Mike Butaud/Amy Tharnish
Subject: Acceptance of bids and consideration of award of contracts to Roberts Chevrolet Buick and Shawnee Mission Ford for the purchase and replacement of vehicles for the Police Department.
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Item Description:
title Acceptance of bids and consideration of award of contracts to Roberts Chevrolet Buick and Shawnee Mission Ford for the purchase and replacement of vehicles for the Police Department.
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Summary:
On October 22nd, 2019 thirteen (13) bids were received for the purchase of vehicles for the City’s fleet. Clay County, Missouri acted as Lead Agency for a Kansas City area metro-wide cooperative vehicle bid that included the City and thirty-five (35) other agencies.
Items #1 - #4: Four (4) Ford Explorer SUV’s. These are new to the Fleet and will be used by the Police Department for new positions approved for COPS grant.
Items #5 - #7: Three (3) Ford Explorer SUV’s. These are new to the Fleet and will be used by the Police Department for new positions approved for School Resource Officers.
Items #8 - #11: Four (4) Ford Explorer SUV. These are replacements and will be used by Police for Patrol Vehicles.
Items #12 - #17: Six (6) Chevrolet Tahoe SUV’s. These are replacements and will be used by Police for Patrol Vehicles.
Of the seventeen (17) vehicles being purchased ten (10) are replacements and seven (7) are new to the Fleet including four (4) new vehicles for additional positions through COPS grant and three (3) additional SRO positions approved as part of the 2020 budget.
The replacement vehicles are being replaced as a part of the regular vehicle replacement process and are fully amortized. The vehicles have paid $557,067.16 through lease fees into the VERF. VERF fund balance will cover the additional $56,525.48.
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Financial Impact:
$613,592.64. Funding will come from the Vehicle Equipment Replacement Fund.
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Action Needed:
Award of contact to Roberts Chevrolet Buick and Shawnee Mission Ford for the purchase of vehicles for the 2020 fleet for the Police Department.
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Attachment(s):
A. Bid Tabulation
B. Vehicle Replacement Summary