Department: Resource Management
Staff Contact: Michael Meadors / Amy Tharnish
Subject: Acceptance of proposal and consideration of award of contract to Play & Park Structures for the purchase and installation of playground equipment and surfacing at Indian Creek Library Park for the Parks and Recreation Department.
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Item Description:
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Acceptance of proposal and consideration of award of contract to Play & Park Structures for the purchase and installation of playground equipment and surfacing at Indian Creek Library Park for the Parks and Recreation Department.
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Summary:
On March 18, 2020, four (4) proposals were received for the Indian Creek Library Park Playground. Indian Creek Library Park is located immediately adjacent to the new Indian Creek Library at 16104 W. 135th Street and will be the newest neighborhood park to be constructed in the city. Construction of the park began with the City’s in-house parks construction crew in 2019 and completion of the park is anticipated for early summer 2020. The proposal is for the purchase and installation of playground equipment and synthetic turf safety surfacing.
In February 2020, the Parks staff conducted an online survey to gather input on the design and development of the playground, receiving over 2,000 responses from Olathe citizens and strong support for an inclusive playground design. The playground design incorporates the desires of the citizens, and will be the City of Olathe’s first inclusive playground.
The playground will meet all safety guidelines, ADA accessible requirements, offer inclusive play for children of all abilities, and offer exceptional play value at the park. Playground equipment is appropriate for ages 2-12.
Criteria used in the evaluation of the four proposals included playground system proposed, surfacing performance, experience and qualifications of the respondent, costs, and overall proposal content. Staff recommends award of contract to Play & Park Structures.
The National Intergovernmental Purchasing Alliance (NIPA) competitively issued an RFP and awarded a cooperative purchase contract to Play & Park Structures for playground equipment and surfacing. A competitive quote for the purchase and installation of playground equipment and installation at Indian Creek Library Park was obtained from Playscape Recreation, who is the local authorized installer of Play & Park Structures equipment.
There are no Olathe vendors who can provide this equipment and surfacing.
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Financial Impact:
$241,206. Funding will come from the Park Excise Tax in the amount of $241,206 for Indian Creek Library Park, PN 4-C-006-18.
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Action Needed:
Award of contract to Play & Park Structures for the purchase and installation of playground equipment and surfacing at Indian Creek Library Park for the Parks and Recreation Department.
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Attachment(s):
A: Play & Park Structures Proposal
B: Playground Design
C: Bid Tab